In today’s fast-paced work environments, organisations of all sizes need efficient, reliable, and secure systems to manage both visitors and assets. Whether you are running a hospital, school, office, or multi-site business, keeping track of people and equipment is a challenge that cannot be left to spreadsheets, manual logs, or memory. That’s where DigiGreet comes in — a cutting-edge digital visitor management and asset tracking system designed to streamline operations, improve safety, and deliver a seamless experience for staff, visitors, and administrators alike.

Asset Management Made Simple

Managing equipment and other assets is often one of the most time-consuming administrative tasks. From laptops and lab keys to projectors and fire extinguishers, keeping track of who has what and when can quickly become overwhelming. DigiGreet’s asset management feature transforms this process into a quick and accurate digital workflow.

Getting started is straightforward. Simply add all your assets into DigiGreet, and the system generates a unique barcode or QR code for each item. Print and attach this code to your asset, and you’re ready to go. When an item is borrowed, staff or visitors scan the barcode using DigiGreet’s integrated scanner and record who is taking the asset. When the asset is returned, another scan logs its safe return, creating a complete borrowing history. This simple process eliminates the need for multiple spreadsheets, manual updates, or confusing paperwork.

DigiGreet’s asset management feature is also highly adaptable. It can be used to track items like fire extinguishers for pressure checks or freezers for temperature monitoring. For example, if you need to record a freezer’s temperature, you can configure the asset type to ask “What is the temperature?” upon scanning, ensuring all critical information is automatically logged. With DigiGreet, asset management becomes fast, efficient, and foolproof.

The system provides real-time reporting so you can instantly see who has a particular asset and review its entire borrowing history. This level of visibility not only saves time but also enhances accountability and reduces the risk of lost or misplaced equipment. Whether you are a small business or a large corporation, DigiGreet offers a seamless, professional approach to asset management.

Visitor Management System with Staff Calling Feature

Unmanned receptions can be a source of confusion or frustration for visitors. DigiGreet addresses this with its staff calling feature, ensuring a smooth experience even in e-receptions where no staff are physically present. When visitors sign in, they see a welcome page displaying a message from their host, alongside a convenient “Call Me” button. With a single tap, they are connected directly to their host, eliminating delays or confusion.

For added flexibility, staff can add a backup number to ensure accessibility, even if they are away from their desk. This feature is fully integrated with existing phone systems, providing efficiency without additional costs. By enabling instant communication and a warm welcome, DigiGreet enhances professionalism and ensures visitors feel valued from the moment they arrive.

Imagine a busy office with multiple contractors arriving for different departments. Without a proper system, staff may scramble to answer phones or find hosts. With DigiGreet, every visitor immediately knows how to connect, eliminating wasted time and frustration while maintaining a polished image for the organisation.

Automatic Sign-Out and Attendance Management

Managing sign-outs is often overlooked, but it’s critical for safety and operational efficiency. DigiGreet offers robust automatic sign-out options, ensuring visitors, contractors, or staff who forget to sign out are accurately logged.

You can set triggers based on hours after arrival or a specific time of day, perfect for shift-based organisations, schools, or offices with defined operating hours. For example, visitors can be automatically signed out after a set period, while notifications can be sent to administrators or hosts if they remain on-site past the expected time. This feature reduces administrative burden and ensures a clean, accurate record of who is on your premises at all times, critical for compliance and safety.

Customisable Text and Registration Options

Every organisation has its own terminology and requirements. DigiGreet allows complete customisation of text on visitor screens and badges. Want to call contractors “Freelancers” or staff “Team Members”? No problem. The home page builder allows you to configure buttons, text fields, and registration flows according to your needs.

Additionally, the registration page can include up to three custom fields, enabling organisations to collect additional information such as permit numbers or departmental details. This flexibility ensures the system works for any environment, from offices and schools to hospitals and large event venues.

Fobbing In and Out

DigiGreet also supports fob-based check-ins. Administrators can assign colours to differentiate between staff who fob in versus those who sign in manually, allowing at-a-glance monitoring. This visual cue simplifies staff management, improves operational oversight, and enhances security without extra effort.

Fire Drills and Evacuations

Safety is a top priority in every organisation. DigiGreet simplifies fire drills and emergency evacuations by allowing marshals to access the evacuation page from any device with a browser. The system highlights individuals requiring assistance, displays visitor and staff details, and shows departments, companies, and zones if applicable.

You can also manage multiple buildings or zones, ensuring accurate tracking during emergencies. Drill times are recorded, and past drill data is saved for review. Whether for schools, offices, or multi-building sites, DigiGreet provides a dynamic, user-friendly solution for emergency preparedness, improving safety and efficiency for all personnel.

Managing Students and Early Leavers

DigiGreet is not limited to offices and corporate settings. Schools can use the system to track late arrivals and early leavers, integrating attendance management into its broader visitor tracking capabilities. By logging responsible parties, reasons for tardiness, and real-time check-ins, DigiGreet ensures administrators have accurate, actionable data during both routine days and emergency situations. The fire drill page in schools gives staff an instant overview of student attendance and location, ensuring student safety remains paramount.

Staff Portal and Self-Service Features

DigiGreet empowers staff with a dedicated portal, allowing them to perform tasks without relying on administrators. Staff can update personal details, write messages to visitors, and manage meeting room bookings. This decentralisation of administrative duties reduces bottlenecks, improves accuracy, and enables staff to engage visitors professionally and efficiently. Staff can even add personal images to convey status or mood, adding a human touch to their digital workspace.

Visitor Feedback System

Understanding visitor experience is critical for improving service quality. DigiGreet includes an optional visitor feedback feature, allowing visitors to rate their experience and provide notes. Administrators can customise the rating scale and even include images to reflect organisational branding or humour. This data provides actionable insights into areas of improvement and helps organisations maintain a high standard of customer service. By integrating feedback into everyday operations, DigiGreet ensures continuous enhancement of visitor experiences.

Zone Management for Multi-Building or High-Risk Areas

For large sites with multiple buildings or areas of varying risk, DigiGreet’s Zone Management feature provides precise control and visibility. The system automatically signs visitors in and out of zones as they move, ensuring they are never logged in multiple locations simultaneously. Administrators can monitor real-time personnel locations via self-refreshing security pages, simplifying emergency response and improving operational oversight.

This feature is invaluable for organisations with laboratories, manufacturing floors, or offices in the same facility, where different risk levels require distinct management protocols. DigiGreet ensures that safety, compliance, and staff oversight remain uncompromised, regardless of site complexity.

Flexible Subscription Levels

DigiGreet offers three subscription levels, tailored to meet the unique requirements of any organisation. With pay-monthly options and GDPR-compliant features, organisations can select the level of access and functionality that suits them best, while enjoying scalable solutions as needs evolve.

Flexible subscription levels make DigiGreet accessible to smaller organisations while remaining robust enough for large-scale operations, ensuring that every business can benefit from professional visitor and asset management without overspending.

Conclusion

DigiGreet is more than a visitor management system — it is a comprehensive operational solution for modern organisations. From managing assets like laptops, keys, and fire equipment, to ensuring smooth, secure visitor and contractor experiences, DigiGreet transforms the way businesses and institutions manage daily operations. Its features cater to offices, schools, hospitals, dental clinics, and multi-building sites, offering flexibility, efficiency, and professional oversight.

By integrating asset tracking, visitor management, automatic sign-out, fire safety compliance, student attendance management, staff self-service, feedback collection, and zone management, DigiGreet empowers organisations to save time, enhance security, and deliver exceptional experiences. With its user-friendly interface, real-time reporting, and extensive customisation options, DigiGreet simplifies complex tasks, allowing staff to focus on what truly matters: safety, efficiency, and the people who rely on your organisation every day.

Embrace DigiGreet today and discover how a single, intuitive system can streamline operations, improve safety, and elevate visitor and staff experiences, ensuring your organisation is equipped for the demands of the modern workplace. Whether you manage a small GP surgery, a large corporate office, or a multi-building hospital complex, DigiGreet provides a scalable, flexible, and reliable solution for all your visitor and asset management needs.