Visitor Management System for Schools
Every school has a duty to know exactly who is on site at any given moment. DigiGreet replaces the paper sign-in book with a digital system built specifically for UK schools — one that supports your safeguarding obligations, satisfies Ofsted inspectors, and makes reception run more smoothly from day one.
Built for UK school safeguarding requirements
Safeguarding is the foundation of everything DigiGreet does for schools. The system is designed to support the requirements set out in Keeping Children Safe in Education (KCSiE) — the statutory guidance that every school in England must follow.
- ID verification logging — staff can confirm a visitor's identity has been checked and record this in the system
- Instant staff notifications — the moment a visitor signs in, the relevant member of staff is alerted
- Pre-approved visitor lists — flag expected visitors and alert reception to anyone who arrives unannounced
- Automatic sign-out — visitors who forget to sign out are automatically logged off at the end of the school day
- Full audit trail — a complete, time-stamped record of every visitor, contractor and member of staff on site
What Ofsted inspectors look for at reception
When Ofsted arrives, your reception is one of the first things they assess. Inspectors want to see that your school has robust systems for knowing who is on site and for protecting children from unauthorised access. A digital sign-in system demonstrates this immediately.
DigiGreet gives you:
- A live list of everyone currently on site — accessible in seconds from any device
- A log showing how visitor identity was verified
- Evidence that all visitors received a privacy notice and agreed to your terms
- A system that works consistently — no handwriting, no missing entries, no illegible names
Fire evacuation — know exactly who is on site
In an emergency, you need an accurate list of everyone in the building — visitors, contractors, supply teachers and late students included. With a paper sign-in book, this can take minutes you don't have.
DigiGreet generates a live evacuation list automatically. Any member of staff can pull it up on a smartphone or tablet during a drill or real emergency — no paper, no scrambling, no guesswork. You can mark people as accounted for in real time and identify anyone who has not been found.
Managing contractors and volunteers
Schools regularly host contractors — builders, IT engineers, caterers and grounds maintenance staff. DigiGreet handles contractors separately from visitors, with the ability to:
- Require contractors to confirm they have read your health and safety briefing before signing in
- Upload documents such as DBS certificates or insurance records
- Set a custom badge colour or icon to distinguish contractors from parent visitors
- Log contractor arrival and departure times for site management purposes
Late students and early leavers
DigiGreet includes a dedicated module for managing student exceptions — late arrivals and early departures. When a student signs in late or is collected early, the system logs the time and reason, providing schools with an accurate attendance record that complements the main register.
Works on any device — no new hardware required
DigiGreet runs on any device with a browser and an internet connection — an existing iPad at reception, a wall-mounted tablet, or a laptop. There is no software to install and no IT department involvement required to get started. Most schools are up and running within a day.
GDPR compliant — data stored in the UK
All visitor data collected by DigiGreet is stored securely on UK-based servers. The system applies your chosen data retention period automatically — old records are deleted without you having to do anything. Visitors are shown a privacy notice at sign-in, and you can respond to subject access requests in seconds.
What schools say about DigiGreet
"I feel that we have been very well supported in the setup of DigiGreet within our school. Any queries have been dealt with very efficiently."
Helen Forrester — Sedgley Park Community Primary School
Simple, affordable pricing for schools
DigiGreet offers school-specific pricing with no hidden costs and no per-user charges. Whether you run a small primary school or a large secondary with multiple reception points, there is a plan that fits. All plans include free setup support and UK-based customer service.
Book a free 20-minute demo — we'll show you exactly how DigiGreet works for your school and answer any safeguarding or Ofsted questions. Book your demo here or call 01865 55 60 70.
Frequently asked questions
Is DigiGreet Ofsted compliant?
DigiGreet is designed to support the safeguarding requirements set out in Keeping Children Safe in Education (KCSiE). It provides ID verification logging, a full visitor audit trail and instant staff notifications — all features that Ofsted inspectors look for at reception.
Does it work without a dedicated iPad or tablet?
Yes. DigiGreet runs on any internet-connected device — an existing iPad, a laptop, an Android tablet or a wall-mounted screen. You do not need to buy new hardware to get started.
How long does setup take?
Most schools are fully set up within one working day. Our team provides free setup support for all plans and there is no IT involvement required.
Can it handle late students and early leavers?
Yes. DigiGreet has a dedicated module for late student sign-in and early leavers, which integrates with your visitor log to give you a complete picture of who is on site at all times.
Is DigiGreet GDPR compliant?
DigiGreet is built to help schools meet their UK GDPR obligations. All data is stored on UK servers, retention periods are enforced automatically, and privacy notices are shown to visitors at sign-in.