Visitor Management Features - Automatic Sign-out

There are a few approaches DigiGreet has for automatic sign-out i.e. people forgetting to sign-out when they leave your premises.


The manual approach if you have a receptionist is to simply tick the tick box against their name on the staff, visitor or contractor page if you see them leave without signing out. (This is assuming they had headphones on so didn't hear you politely asking them to sign out themselves!!)

But of course, the reality is that you need the visitor management system to manage this automatically, so in this regard there are two main approaches.

The ideal is that you have a facilities manager that the management system can email to ask them to check if the visitor or contractor has left or not because they are either in a really long meeting, fallen asleep or possibly the two go hand in hand. Our system sends this email at the trigger point defined in your visitor management settings page.

The trigger point is either a certain number of hours after they arrived, or, a certain time so it is perfect for shift-based companies or companies and schools that have defined closing times.

You can override this setting manually for individual visitors or contractors (or even staff) such as cleaners or IT staff if they fall outside your default pattern of visits. You can even set different instructions for people completing different jobs.

For example, if you are an office or school with defined office/school hours, then you can set a time such as 5pm for visitors, 6pm for contractors and 7pm for staff.

Once the time arrives it will trigger an email to alert you of the people still signed in. 

Alternatively, if you are a shift-based organisation such as a hospital or factory, you can set the management system to a certain number of hours after arrival, such as 14 hours. After 14 hours the automatic sign-out email will be triggered. This will allow you to carry out a walk round, or call them, to determine if they've left or not.

If you don't have the resources or a suitable member of staff to carry out this role, you can set the system to simply sign them out instead. 

In this way, you don't need to worry about it, the visitor, contractor or staff will be signed out by the management system automatically, ready for a clean start the next day. Alternatively there are many options where once the duration has passed, meaning it is likely you have left the building then our system can automatically sign you out and whilst doing so we can send an email to either admin or your host to let them know we have automatically signed you out just in case you are in a high risk zone and they need to make sure that you really have ran off to watch the latest David Attenborough documentary with your mates!

We also have many ways to sign in...

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Our Digital Visitor Management system is fully GDPR compliant, and comes in three levels depending on your needs, on a pay monthly subscription. Why not check out the full list of features.   Check out our prices here!

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