Visitor management systems are often associated with a traditional workplace, where employees are working inside the office most of the time. But given the changes to the workplace environment in the wake of the global pandemic, one might think that visitor management systems are soon going to become redundant. In fact, the opposite is true.
With employees being spread out across different time zones and locations, businesses with a hybrid working system need more transparency than ever before. In this article, we will discuss the role of visitor management systems in the hybrid work model, but before that, let us briefly discuss the hybrid work model and its benefits.
Hybrid Work Model
A hybrid working system is an environment where employees are allowed to work part-time in the office and part-time from their home or co-working spaces. The global pandemic has shown businesses what can be achieved with a more flexible hybrid work model. Numerous studies have shown that employees are asking for flexibility even when the pandemic subsides and even businesses are wanting to continue with this hybrid work environment because it improves employees' productivity and allows them to have a proper work-life balance.
Role of Visitor Management System in Hybrid Work Model
Even as office spaces become smaller and the working environment becomes more digital, visitor management systems play a crucial role in hybrid working management. Here are some of the reasons.
1. Improves communication to employees
A visitor management system, like the one offered by DigiGreet, does more than just managing visitors and streamlining front desk processes. For instance, the contactless sign-in process gives employers the ability to write notes to an individual, or to all employees which they will see when they sign in, or sign out. Notes are multi media, so they don’t have to be dry old text, throw in some images, even videos to get the point across.
2. Creating consistency across all branches
A digital visitor management system also serves as a reliable tool for improving the branding of your business. For instance, having a unified sign-in system across all different branches shows that your business is committed to professionalism. It also shows visitors that they are accessing the workplace where efficiency and technology-based approach is valued. Additionally, the visitor management system creates consistency by achieving smoother workflows in all areas of the business.
3. Security Questions
Don’t forget that even though staff aren’t coming into the office, they might still need to report on Covid test results etc. All answers are stored by DigiGreet and available any time in a single place.
4. Time Keeping
The latest version of DigiGreet has expected start time, expected finish time and expected hours, so DigiGreet makes it really easy to just make sure that staff are able to keep working the hours you expect. You can even specify a buffer so there’s a bit of a margin for error, don’t want to be too strict…or maybe you do, it’s up to you.
A hybrid working system help employees to become more productive, therefore, making them more valuable to the business. Of course, the visitor management system might not be the first technology that comes to mind when improving hybrid strategies, but it is an integral part of hybrid working management.
So if you are considering implementing a hybrid working system, discover how DigiGreet can help your business.