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Contractor Induction Process...

Structure Safer, Smarter Inductions from Start to Finish

What Is the Contractor Induction Process?

A contractor induction process is the structured method used to prepare contractors before they begin work on your site. It ensures they understand site rules, safety procedures, and legal responsibilities — and that you have the records to prove it.

A well-designed induction process isn’t just a legal requirement — it’s a vital part of safeguarding your people, property, and reputation.

Without a structured induction process, businesses face serious risks:

  • Untrained contractors causing accidents
  • Non-compliance with health and safety laws
  • Inaccurate or missing documentation during audits
  • Delays and confusion at entry points

What Should Be Covered in an Induction?

Every contractor induction should cover the following essential topics:

  • Site-specific hazards (e.g. machinery, chemicals, working at height)
  • Emergency procedures (evacuation routes, muster points)
  • Access permissions (which areas are restricted)
  • Key contacts (supervisors, safety officers)
  • Legal & insurance documentation (RAMS, liability cover, permits)
  • Behavioural expectations (PPE, conduct, mobile phone use)
  • Site rules & policies (sign-in/out procedures, fob usage, waste disposal)

Each site may have unique requirements, but these core elements are widely applicable.

Automate the Process with DigiGreet

DigiGreet streamlines your contractor induction process with:

  • Smart workflows based on contractor type
  • Digital signatures and real-time tracking
  • Automated access control based on compliance
  • Expiry alerts and automatic removal of access rights

How to Build a Compliant Induction Process

Use this checklist to define and streamline your contractor induction procedure:

  1. Identify Risks – Assess the hazards specific to your site and work activities
  2. Determine Content – Tailor the induction to each contractor’s role and access level
  3. Create Digital Induction Materials – Use slides, PDFs, videos or interactive forms
  4. Set Expiry Rules – Ensure documents and inductions are reviewed and renewed regularly
  5. Track Completions – Record who completed which induction and when
  6. Link to Access Control – Only compliant contractors should be able to activate fobs or PINs
  7. Keep Everything Auditable – Be prepared for inspections with full digital records

More? Read a bit more about the Contractor Induction System 

You stay in control — and compliant — without the hassle of chasing paperwork.

Why not email or call us on 01865 55 60 70 to talk more about DigiGreet